Privacy Policy
YOU MANAGEMENT LTD TRADING AS YOU Productions – GDPR PRIVACY POLICY
INTRODUCTION
In order to conduct its business activities, it is necessary for YOU Management Ltd to act as a data processor with respect to gathering and using the personal data of individuals. These can include clients, suppliers, employees, models, actors and other people the company has a relationship with or may need to contact. This policy sets out how we collect, use and protect any information you give us when you use this website and/or our services. We are committed to safeguarding your privacy. Should we ask you to provide certain information, you can be assured that it will only be used in accordance with this policy. We may be required to update this policy from time to time in order to remain legal and compliant. You should check this page periodically to ensure that you are happy with any changes.
WHY THIS POLICY EXISTS
This GDPR Privacy Policy ensures YOU Management Ltd: · Complies with GDPR and follows good practice; · Protects the rights of employees, models, actors and clients; · Is open about how it stores and processes individuals’ data; · Protects itself from the risks of a data breach;
WHAT WE COLLECT
We may collect the following information: Clients · Name, company name and job title; · Contact information including telephone number and email address; · Business address and postcode; · Other information relevant to your enquiry. Models & Actors · Name; · Contact information including telephone number and email address; · Demographic information including address and postcode; · Statistics and work experience; · Images and videos; Employees and Freelancers · Name; · Contact information including address, telephone number and email address; · Details of previous work and/or employment; · Other information to enable us to fulfil a contract or terms & conditions.
LAWFUL REASONS FOR PROCESSING
Our lawful reason for processing your personal information will usually in the first instance be “legitimate interests”. Under this we can process your information if we have a genuine and legitimate business reason and we are not harming any of your rights and interests.
WHAT WE DO WITH THE INFORMATION WE COLLECT
Clients We require this information to understand your needs and provide you with a better service and in particular, for the following reasons: · To provide ongoing customer service and maintain internal record keeping including for accounting purposes; · To enable contact by email or phone in relation to the enquiry you have made with us; Models & Actors We require this information to understand the areas of work we can put you forward for and in particular, for the following reasons: · Internal record keeping · We may contact you by email or phone in relation to work enquiries;
RETENTION
Any personal data held by us for marketing updates will be kept by us until such time that you notify us you no longer wish to receive this information.
SECURITY
We are committed to ensuring that your information is secure and protected against unauthorised or unlawful processing, accidental loss, destruction and damage. In order to prevent unauthorised access or disclosure, we use Mailchimp which is GDPR compliant.
PAPERWORK
Personal data collected in paper form is stored in locked filing cabinets and shredded when no longer required
SECURITY BREACHES
Despite all the controls we have put in place to address all the key GDPR principles, there is still always a risk a data breach may happen. In the unlikely event of this, the breach will be notified to all data subjects affected without undue delay. If appropriate, this will also be reported to the ICO within 72 hours of us becoming aware. The person who should be informed of any breaches Terence Rodia – Director of YOU Management Ltd is contactable by email at all times info@you-management.com
THIRD PARTY PROCESSING
Our work for you may occasionally require us to pass your information to our clients for the purpose of possible work. Where we are entering into an engagement with a third party, we will seek to be satisfied that they have secure measures in place so your privacy rights continue to be protected as outlined in this policy. We only disclose information that is necessary to deliver our services and we never allow your personal data to be used by any third party for any market research, marketing or other commercial purposes. Under GDPR law, we may be required to disclose your data for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
YOUR RIGHTS UNDER GDPR
Your principle rights under GDPR are: · the right to be informed; · the right of access; · the right to rectification; · the right to erasure; · the right to restrict processing; · the right to data portability; · the right to object; and · the right not to be subject to automated decision-making, including profiling. This means you have the right to know what data we are holding for you at any time, the right to access this data, change it and/or have it removed from any further processing activity. If you are unhappy with the way your subject access request has been dealt with, you have the right to report a concern with a supervisory authority. In the UK, this is the Information Commissioner’s Office www.ico.org.uk/concerns/.
RESPONSIBLE PERSONS FOR GDPR
Terence Rodia YOU Management Ltd 5 Percy Street London, W1T 1DG UK